YOOV WORK, a Cloud-based Collaborative Work System

All-in-one, cloud-based corporate automatic management system. Enjoy convenient and efficient workflow approval management wherever you are. All you need is a device — get an application submitted and approved in a few steps.

YOOV WORK, a Cloud-based Collaborative Work System

Various Approvals, all Support

Simplify complex workflows and manage them systematically with less labor and time, and more efficiency.

Leave Application (Sick Leave, Annual Leave, Personal Leave)

Leave Application (Sick Leave, Annual Leave, Personal Leave)

Normal Office Workflow:

1. Leave applicant calls in to notify Supervisor. 2. Supervisor refers application to HR. 3. Applicant submits application and support documents upon returning to office. 4. HR creates written record after deducting and calculating days of leave available.

YOOV WORK System Workflow:

1. Leave applicant makes application (with supporting documents) via mobile app. 2. Supervisor and HR receives application via phone and approves accordingly. 3. System automatically records application and deduct days of leave.

Electronic Approval, Simple and Easy to Use

Meet the operational needs of different industries and scenarios

Meet the operational needs of different industries and scenarios Meet the operational needs of different industries and scenarios

Simple to set up

Simple to set up. Just a few easy steps, design the approval form and develop the approval process according to your business needs

Design the approval form and approval process by yourself

Customize the field names, prompt words, and settings whether the field is a required field

It can be set to associate and fill in different content according to the options selected by the employee

The approval and the CC process can be set according to different conditions

Set partial or all approvers to approve

Digitize operational processes to improve efficiency

Simplify any complex work processes, manage in a more systematical way, save manpower time, and increase efficiency

Simplify any complex work processes, manage in a more systematical way, save manpower time, and increase efficiency
Simplify any complex work processes, manage in a more systematical way, save manpower time, and increase efficiency
Simplify any complex work processes, manage in a more systematical way, save manpower time, and increase efficiency

Digital processing of applications and approvals

Regardless of whether the employee or the boss is in the office, the application and approval can be processed instantly anytime, anywhere with the mobile APP/web portal

Once the approval process is digitized, checking records and the whole approval process will be more convenient, which saves time of data entry and papers

Application/approval can be done with the Mobile APP

Employees can check the approval status and application records by themselves

The system automatically organizes records into Excel reports

Approval records can be downloaded as PDF for archiving

Process with just a Mobile phone or Laptop

In addition to using mobile apps, employees can also use the computers to log in to the web-based employee self-service platform to apply for leaves, swap shift request, expenses reimbursement, or other kinds of applications

Expense Reimbursement Application (Client Meeting, Payment in Advance)

Expense Reimbursement Application (Client Meeting, Payment in Advance)

Normal Office Workflow:

1. Applicant completes application by going to office. 2. Application submitted to supervisor upon his/her appearance at office. 3. Supervisor approves application and refers to HR. 4. HR/Finance creates written record.

YOOV WORK System Workflow:

1. Reimbursement applicant makes real-time application via mobile app. 2. Supervisor receives notification via mobile app and approves accordingly. 3. System automatically records application.

Work Progress Reporting (Field Work)

Work Progress Reporting (Field Work)

Normal Office Workflow:

1. Applicant calls supervisor to report work progress and asks for field work permission. 2. Supervisor approves and orally notify HR of field work application. 3. Applicant completes field work application upon returning to office. 4. Application submitted to supervisor upon his/her appearance at office. 5. Supervisor approves application and refers to HR. 6. HR Creates written record.

YOOV WORK System Workflow:

1. Applicant reports real-time work progress and asks for field work permission through mobile app. 2. Supervisor receives notification via phone and approves accordingly, with HR also notified. 3. System automatically records application.

All Your Needs, Satisfied

Each industry has its own workflows. Utilize our approval management system to resolve complex problems at work.

Hotel Contingency Management Approval

Incidents are common in a hotel’s day-to-day operations. Be it troublesome guests, malfunctioning rooms, faulty equipment or injuries, real-time staff response is usually needed. As soon as the incident is dealt with, the staff can fill in the “Hotel Contingency Management Approval” form. This conveys incident details and outcome to approver and department supervisor, helping the management in collecting real-time contingency incident data.

Maintenance Works Approval

Some industries (engineering, construction, services etc.) often face equipment breakdown. Employees can fill in the “Maintenance Approval” form to list items to be repaired and provide relevant information (warranty validity, maintenance cost, extent of damage etc.), with images uploaded for illustrative purposes. Upon submission, the management may understand the situation at a glance and make approval swiftly.

Procurement Cost Approval

When procuring resources, employees often pay the cost in advance, then sign up for imbursement with Accounting. However, as things can get cluttered, and it is time-consuming to digitalize hand-written records, the process may become lengthy. Accounting can customize the “Procurement Cost Approval” form to simplify administrative procedures at both sides. That’s a convenient and time-saving solution.

Custom-design Approval Form in a Few Simple Steps

1. Basic Settings

Set basic information: form name, employee group, icon, approver and more.

Set basic information: form name, employee group, icon, approver and more.

2. Form Design

Customize your form. Drag and release widgets: text box, option button (single/multiple choice), upload functionality and more.

Set basic information: form name, employee group, icon, approver and more.

3. Workflow Design

Designate multiple approvers or CC recipients according to your needs.

Set basic information: form name, employee group, icon, approver and more.

4. Advanced Settings

Determine whether approval comments are mandatory, or whether submitting a form on behalf of others is allowed.

Set basic information: form name, employee group, icon, approver and more.

Introductory Video

YOOV WORK PLANS

*Yearly service fees waived for eligible corporate clients.

Team Plan

1-25people

Free

The first 25 employees are free for the first year


We hope to overcome all potential challenges together with SMEs (subject to terms and conditions).

Business Plan

26-200people

HK$990

   


Annual fee of $990 per 5 employees Suitable for all functions. Includes technical support Annual fee waived (subject to terms and conditions).

Enterprise Solution

200people or more

Extra Discount

   


Suitable for all functions Includes technical support Annual fee waived (subject to terms and conditions).

Sign up for trial

14-day Trial Experience

The “14-day Trial Plan” allows you to try out the ultimate convenience brought to you by the YOOV WORK system. The trial requires no fee, and you will have access to all features and services.

Sign up for trial

1-to-1 Telephone Consultation Service

Our 1-to-1 telephone consultation service informs you of YOOV WORK’s system features - use them to enhance your company’s management efficiency.

Book an Appointment